HB1113 becomes effective July 1, 2008. This House Bill
addresses personal benefit through multiple resources
or methods and outlines significant criminal penalties.
The bill also includes a number of specific requirements
with respect to purchasing cards or P-Cards and outlines
P-Card misuse that may result in civil and/or criminal
penalties. For further information go to: http://www.busfin.uga.edu/hb1113.html
New P-Card Manual and Forms
UGA will be implementing new P-Card policies and procedures
on July 1, 2008 as a result of House Bill 1113, and revised
Board of Regents and DOAS State Purchasing policies.
The new manual and forms will be available at: http://www.busfin.uga.edu/procurement/p_card.html
Current P-Card Role Assignment
A Current P-Card Role Assignment Form will need to be
completed for all existing cardholders. This form will
identify who will assume the mandatory roles in the
p-card environment and who will perform certain mandatory
functions. These forms will be issued to the senior
business manager for each department. Instructions
and an example of a completed Current P-Card Role Assignment
Form can be found at the following link:
FORUMS – Archived
Two open forum sessions were held in June. The purpose
of these forums was to communicate changes to cardholders
and other individuals performing functions within the
P-Card environment. In order to provide access to the
forums for personnel at locations other than Athens
and to provide access beyond the seating limitations
of these rooms, the forums were also conducted using
WIMBA Live Classroom.
For those individuals who were unable to attend one of
the open forums in person or via the internet, one of
the forums was archived and is now available for reference.
UGA personnel may via this archived presentation via
the internet. Instructions for internet logon are available
Additional forum dates will be arranged and information
provided to campus.
In order to assist your departments in understanding
the new policy and procedure, a PowerPoint presentation
that was provided to all colleges and major units is
available at: http://www.busfin.uga.edu/baaf/P-CardPresentation.ppt.