The purchasing card (P-Card) is a VISA card issued by Bank of America, who holds the statewide contract for the purchasing card program in the state of Georgia. A P-Card can only be assigned to a permanent (regular) employee of the University and can be used to purchase goods and services valued at $4,999 or less. Benefits of the P-Card include the ability to reduce petty cash purchases, check requests, and purchase requests while maintaining an audit trail and accountability of expenditures for P-Card transactions.

Procurement Office contacts for Procurement Card issues are:

Jill Haag, 706-542-7084
Lynn Stephens, 706-542-7108
Annette Evans, 706-542-7066

Potential cardholders will be placed on our P-Card implementation list and will be contacted when scheduled to enter the program. In order to enter the program, several actions must take place:

The department must request Human Resources to complete a criminal background and credit check via completion of the consent form.

Upon notification from HR that the required checks have been successfully completed, complete the P-Card Request Form. A link to this form and instructions for completing this form are located at the left hand side of this page.

All new cardholders and new Approving Officials must sign the P-Card Ethical Behavior Agreement and submit this agreement along with the P-Card Request Form to the P-Card Administrators in Procurement.

The Department Head, Approving Official, Facilitators, and Cardholders must attend a training session on the proper use of the card prior to the actual cards being disseminated for use. At the left hand side of this page you will find the P-Card Manual to help you with instructions and questions concerning the P-Card and necessary forms.