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Procedures
for Departmental Sales & Service Accounts
Many UGA
departments are authorized to provide services or products
to customers. These services or products are normally provided
as an adjunct to instruction or research activities. In order
to effect early conversion of receivables to cash and minimize
credit losses, UGA must maintain a diligent program for managing
receivables.
The Accounts
Receivable Procedures for Departmental Sale and Service Accounts
document explains the core accounts receivable functions including:
1) Departmental
maintenance and physical security of records
2) Division of responsibility
3) Granting credit
4) Billing the customer
5) Collections
6) Analyzing receivables
and reporting on outstanding accounts
7) Uncollectible
accounts and providing for bad debts
The procedure
document references several templates and accompanying instructions
which can be accessed quickly from the following links:
Department
Sales Accounts Receivable Aged Analysis
Chart-
Minimum Collection Efforts
Request
to Reserve for Uncollectible Accounts Receivable
Request
to Write-Off Uncollectible Accounts Less than $3,000
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