Travel Encumbrance/Authority

All employee travel outside of Georgia must be encumbered prior to the trip. The travel authority is required prior to the trip for insurance purposes. In the event that you do not submit a travel authority prior to the trip, and you submit the travel authority with your request for reimbursement, you will need to submit a letter of justification stating that you have not followed proper procedure and will adhere to the policy in the future. The travel authority form for University Employees is available on the Accounts Payable website, or by clicking here.

*Please be sure to provide the destination/location on your travel authority.

Non-employee travel having airfare direct billed to UGA must also submit a travel authority form to cover the airfare position only. Please note that the entire social security number of the non-employee does have to be provided on the form. Non-employee travel authorities submitted without the full social security number will not be encumbered. The travel authority form for Non-employees is available on the Accounts Payable website, or by clicking here.

To determine if Accounts Payable has received and encumbered a particular travel authority, please click here.