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The primary
responsibility of the Property Control Office is to develop
policies, standards and guidelines for the effective management
of supply inventories, for the utilization, disposition and
accountability for equipment owned by and in the custody of
the University and for purchasing analysis. Reporting procedures
are developed as necessary and periodic audits are conducted
to verify the accuracy of the perpetual records. Identification
numbers are assigned and affixed for purposes of accountability.
Physical inventories are scheduled and implemented to verify
the location of equipment and the respective records are updated
to agree with the physical count. A warehouse is maintained
for unassigned property to maximize the utilization of surplus
property.
The Property
Control Office develops procedures for the effective management
of the equipment inventory, for records management and for
the reutilization and disposition of excess property. Procedures
for the management of the equipment inventory are listed in
Property Accounting and cover the acquisition, disposition,
loss, transfer and physical inventory of property.
The
Surplus Property Unit of the Property Control Office is
responsible, within the University of Georgia, for the acquisition,
reutilization and disposition of excess, surplus, unassigned,
and unneeded property, real or personal except for land.
The unit
is established primarily to accumulate equipment items which
are excess to the needs of the University departments, screen
these items to determine condition and disposition, hold in
storage those items fit for reissue, reissue items as needs
arise, dispose of items which are excess to the needs of the
University, or scrap items which are not economically repairable.
The Surplus
Property Unit operates a warehouse at the Chicopee Complex
with the following operating hours:
Walk in visits, deliveries and pick-up concerning surplus
equipment:
8:00 A.M. to 12:00 P.M.
Appointments can be made prior to 12:00 P.M. for afternoon
visits between
1:00 P.M. and 4:00 P.M.
For further
information visit the Property Control Section of the
Administrative Policies and Procedures
Manual.
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