Emergencies

All emergency purchase requests for materials or contractual services should be sent directly to Contracts and Grants or Expenditure Control. Your request may be submitted by following one of the three procedures listed below:

Electronically Generated Requests: Your request must be clearly identified as an "emergency" order by entering a Y(for yes) in the appropriate space. The required delivery date should also be evident and an emergency letter should be properly completed. (Failure to provide this information will only delay processing.)

Hand Carried Requests: Form PUR1 Purchase and Check Request with Form PUR1A attachment and a proper emergency justification letter should be completed and walked thru normal purchasing channels with the first stop in Business Services being made at either Contracts and Grants if restricted funds are involved or Expenditure Control if state funds are involved.

Faxed: (Hard Copy) PUR1 Purchase and Check Request with Form PUR1A attachment and an emergency justification letter are faxed to Contracts and Grants, 542-6883 for restricted funds, or Expenditure Control, 542-6767 for state funds.

In cases of large emergency purchases ($100,000 or more) and if time permits, State Purchasing may request submission of written documentation of the circumstances before granting its approval.

Telephone requests to the Procurement Office will only be accepted for extreme situations which cannot be processed otherwise.

Please refer to the Administrative Policies and Procedures Manual, Policy 10 and Procedure 13.