The University of Georgia continues to practice good controls over the use of the P-Card; however, all State of Georgia institutions have been required to strengthen internal controls related to the P-Card program. We have noted a few of the changes below that are being made to improve the administrative efficiency of the P-Card Program. The Department of Administrative Services (DOAS) and the Board of Regents have communicated new requirements that must be implemented in order to bring our policies and procedures in line with those of the State of Georgia and the Board of Regents. In addition, elements outlined in House Bill 1113 (HB 1113) impact P-Card policy and procedure.

As a result of the aforementioned, UGA has revised the P-Card Manual.
The new P-Card Manual is available at: http://www.busfin.uga.edu/procurement/NEWPC_MANUAL070108.pdf
The major areas of change to the P-Card Manual are highlighted in yellow. Please review the manual and familiarize yourself with the revisions. The policy and procedures in the new manual are effective July 1, 2008. A brief summary of the major revisions is provided below.

To further assist you, a P-Card Frequently Asked Questions (FAQs) section and new P-Card related forms are available online at: http://www.busfin.uga.edu/procurement/p_card.html.
Your questions, suggestions and recommendations are welcome. Please email them to: Jill Haag (jhaag@uga.edu) or Lynn Stephens (stephens@uga.edu), the P-Card Administrators in the Procurement Department.