Controller's Office

TO: Payroll Representatives

SUBJECT: Salaried Biweekly Payroll Voucher Procedure Change

Beginning with pay period ending Novermber 5, 2003, there will be a change in the way the payroll information is preprinted on the voucher. In the past, the payroll information was rolled forward from the previous pay period and printed on the voucher. The new procedure will print information on the voucher based on the payroll authorization amounts submitted on the employee's most recent personnel report. If the employee is authorized to be paid on a new account for the pay period, the employee will automatically be added to the voucher. If the employee is not authorized to be paid on an account for the pay period, the employee will automatically be deleted from the voucher. When the employee's authorized hourly rate for an account changes, the new rate will be printed on the voucher. If personnel reports are submitted on a timely basis and processed by the Budget Office before vouchers are printed, this procedure should eliminate many of the additions, deletions and changes that you have to make each pay period.

Please note that you will need to review carefully all preprinted information on the payroll vouchers each and every pay period, and copies of personnel reports will still need to be attached to the vouchers for any additions, deletions and changes that have to be made.

Please call the Expenditure Control Department, Payroll Section, at 706-542-6971, if you have any questions.