ADDRESSING
(Campus Mail, Outgoing U.S. Mail, Residence Hall Address)

Addressing Campus Mail

All mail must contain a department name and the building in which the department is located. Mail addressed only to a room or a building or to "occupant", "resident", or similar titles will be returned to the sender. Campus mail return addresses should include the sender's name and department in the event mail has to be returned.

Campus wide official University of Georgia administrative directives or bulletins for the dissemination of information related to policies and procedures necessary to conduct the day-to-day operation of the University of Georgia falls into two categories. One category is for general distribution throughout campus. The second category is pre-labeled and is intended for specific individuals. These must also contain a department name and the building in which the department is located. They must also be sorted and bundled by department. The name of the sender, organization and telephone number must be provided for all campus wide distributions. For information about the distribution of such communications, contact the Campus Mail Delivery Unit at 542-5286.

Addressing Outgoing U.S. Mail

All outgoing U.S. mail to be stamped must include a complete mailing address and a complete University of Georgia return address. An example of the "perfect" address as required by U.S. Postal Service follows:

ATTN J DOE
JANE DOE CO
500 E MAIN ST RM 222
LA GRANGE KY 40031-1214

Appearances are important. Addresses should be:

Machine printed or typewritten (no script)
ALL CAPS (preferably)
Uniformly aligned on the left margin
Without punctuation, i.e., periods, commas (use one or two spaces) i
In black ink on a white background (preferably)
Clear and sharp without touching or overlapping characters
Clearly visible in window envelopes, even when the inserts shifts
Parallel to the bottom edge of the envelope--not slanted
Without postal barcodes that are available on some computers

Address content is important, too. These tips will help mail get where it's going faster:

Always address mail as shown above
Include FLOOR, SUITE and APARTMENT NUMBERS when possible, and DIRECTIONALS such as North (N), East (E), etc.
ZIP Code or ZIP+4 codes may stand alone on the bottom line if there is not enough room on the City and State line

Residence Hall Address

Properly addressed mail for students in the residence halls should include the room number or box number, and the residence hall. The zip code for all of the residence halls is 30609.