Duane Ritter, Director

Temporary staffing at UGA

University of Georgia departments frequently require temporary staffing services. This information is designed to assist UGA departments with temporary staffing needs.

• Non-student applicants seeking temporary positions at UGA should visit the UGA position vacancy page.
• Student applicants seeking temporary positions at UGA should visit the UGA Career Center.
• Vendors wishing to provide temporary staffing personnel to University of Georgia departments should contact Annette Evans, Procurement Officer at 706.542.7066 or amevans@uga.edu.

Contract in effect for hiring temporary staffing personnel through outside vendors
Effective February 1, 2005, only vendors who have contracted with the University of Georgia may supply temporary staffing personnel to University departments. A list of approved vendors, certain contract provisions, and applicable forms are available on the Procurement Office's temporary staffing web site. Information technology positions are exempt from this contract requirement.

Other ways to meet temporary staffing needs at UGA
University of Georgia departments may fill temporary staffing requirements in three ways, as reflected below:

1. Contract for the services of temporary staffing personnel through approved outside agencies. These individuals are employees of the staffing agency and are not considered "UGA employees."
2. Identify and hire temporary UGA employees independent of the Human Resources job posting and recruitment process. These employees are considered "temporary employees" as defined in the UGA Administrative Policies and Procedures Manual under "Types of Employment."
3. Post student employee positions with the University of Georgia Career Center. These employees are considered "student employees" as defined in the UGA Administrative Policies and Procedures Manual under "Types of Employment."

What requirements apply?

Temporary staffing personnel hired through outside agencies (# 1 above):

• Can only be hired through approved vendors after invoking the contract using the  temporary agency staffing authorization form
• Are employed by the vendor and covered by the vendor's applicable benefits packages (including worker's compensation)
• Complete a special temporary staffing time sheet
• Are paid by the vendor (the vendor is paid by the UGA department contracting for services via a check request)
• Can be continued for indefinite periods of time as needed and funding is available
• May not operate state vehicles in the performance of their duties
• May be discontinued at any time without the right of appeal

  Temporary and student employees hired through the UGA Career Center, or directly by departments (# 2, & 3 above):

• Are added to the UGA Payroll/Personnel system via a University personnel report
• Must go through UGA's online orientation
• May be restricted on the number of hours they can work and duration of employment (see Types of Employment in the Administrative Policies & Procedures Manual)
• Complete UGA time sheets (as applicable)
• Are paid through UGA payroll
• May operate University vehicles in the performance of their duties
• Are covered by UGA's worker's compensation insurance
• May be discontinued at any time without the right of appeal

  Which option is best?
  Each option has both advantages and disadvantages. Departments should assess their needs and determine which option provides the most flexibility given their unique needs. For example, staffing agencies are able to fill routine job requistions more quickly, often the next day after receiving a request. However, if a position requires the temporary employee to operate a University vehicle, s/he must be hired through UGA rather than a staffing agency, as terms of the contract prohibit temporary personnel hired through outside agencies to operate University vehicles.
  
  
  How can I learn more?

• To locate forms and instructions for invoking the agency contract for temporary staffing, visit the Procurement Office's temporary staffing web site.
• To post a student temporary position, review the posting instructions at the UGA Career Center.
• For additional information regarding posting positions, contact the UGA Employment Department at 706.542.2222 or employ@uga.edu.
• For additional information regarding the temporary staffing agency contract, contact Annette Evans, Procurement Officer at 706.542.7066 or amevans@uga.edu.

The University of Georgia is an Equal Opportunity/Affirmative Action Institution