Budgeting Sponsored, Capital And Special Funding Programs

The University has a number of funding sources other than the educational and general appropriation. These special funding sources are derived from state funds, state lottery funds, bond issues, sponsored programs funded from non-state funds, and internally generated revenues for the following programs:

Sponsored Programs
Sponsored contracts or grants must be approved by the Offices of Sponsored Programs reporting to the Vice President for Research and the Vice President for Public Service and Outreach. When grants are awarded, they are budgeted by the Contracts and Grants Department on a project life basis. Each grant is budgeted and accounted for as a separate entity.

Auxiliary Services
Auxiliary Services units include food services, stores and shops, health services, student housing, and other self-sustaining service units. The Auxiliary Services Budget is developed during March/April based on anticipated revenues and budgetary needs. The Auxiliary Services Budget is submitted for Regents' review and approval in June along with the educational and general budget.

Student Activites
The Student Activities Budget is developed during March/April by a committee of student organizations under the supervision of the Vice President for Student Affairs. The budget is developed based on unexpended funds from prior years and anticipated revenues. The Student Activities Budget is submitted for Regents' review and approval in June along with the educational and general budget.

Capital Outlay
The Capital Outlay Budget is developed during March/April based on anticipated capital projects to begin or continue during the ensuing year. Sources of revenue include state appropriations, gifts and grants, interest on investments, sale of surplus property, and auxiliary enterprises surplus and renewal and replacement reserve. Each capital outlay project is budgeted as a separate line item and must be accounted for separately.

Major Repair And Replacement Funds (MRR)
MRR project requests are submitted to the Regents annually in priority order for review and approval. These funds are approved on a formula basis by the Regents. MRR projects are budgeted line item by each project and must be accounted for separately.

Georgia Research Alliance (GRA)
State research consortium funds, state lottery funds, and in some cases bond issues, are appropriated through the Georgia Research Alliance and are budgeted when allocated by the Board of Regents. GRA funds are budgeted and accounted for separately for each project.

Traditional Industires Programs
Traditional Industries Programs include the Pulp and Paper, Food Processing, and Textile Industries. These programs are funded through a board appointed by the Governor and allocated through the Board of Regents to institutions engaging in related research programs. Each project must be budgeted line item and accounted for separately.

Equipment, Technology And Construction Trust Fund (ETACT)
Allocations for ETACT lottery funds are usually included in the Governor's amended budget allocation. Each project is budgeted after requests for lottery funds have been approved by the appropriate vice president and matching funds from outside sources are identified.

Special Funding Initiatives
Special Funding Initiatives are budgeted on a project basis as awards are received from Board of Regents.

Governor's Emergency Fund And Other Special Allocations
Projects funded by the Governor's Emergency Fund and other allocations from state funds are budgeted when the allocation is received through the Board of Regents. Each allocation represents a special project and must be budgeted and accounted for as a separate line item.

Student Technology Fee Funds
Student technology fee revenues are used for the direct benefit of students to assist them in meeting the educational objectives of their academic programs. Allocations are based on recommendations developed by the campus Instructional Technology Advisory Committee (ITAC) with final decision and distribution by the University Provost. Funding requests may be submitted to ITAC by all instructional and support units serving students.