How to File an Insurance Claim

Please note:  We are required to provide a written notice of loss within 60 days after the loss was discovered and a written proof of loss with full details of the loss within 120 days after the loss was di scovered.  If full details of the loss are not known within 120 days, we may request an extension of time in which to file a proof of loss.  Such a request must be made in writing to the Department of Administrative Services (DOAS) by our office and must be agreed to by DOAS.  Failure to comply with these policy conditions are grounds for denial.

Claims regarding Building & Contents:

Notify the University of Georgia Police or local law enforcement authorities where appropriate.

Take the necessary steps to protect the property from further damage.

Report all claims to Judy Baxter at the Risk Management Office within 48 hours of the incident.  Judy Baxter’s email address is jbaxter@uga.edu or phone at 706-425-3083.

Claims regarding Special Property/All Risk - items not covered by the State owned Building & Contents Policy:

Notify the University of Georgia Police or local law enforcement authorities where appropriate.

Report all claims to Judy Baxter at the Risk Management Office within 48 hours of the incident. Judy's email address is jbaxter@uga.edu or phone at 706-425-3083.

Claims regarding Fidelity Bonds:

All incidents of employee dishonesty that result in a loss to the University of Georgia must be reported to the University of Georgia Police or local law enforcement authorities immediately.

Notify Kathy McCarty within 48 hours of the incident.  Kathy McCarty’s email address is kmccarty@uga.eduor phone at 706-425-3250.

Claims regarding General Liability & State Tort:

Notify the University of Georgia Police or local law enforcement authorities to report all incidents or events resulting in an injury or property damage that could potentially be a liability to the University of Georgia.

Report all claims to Judy Baxter at the Risk Management Office within 24 hours of the incident.  Judy Baxter’s email address is jbaxter@uga.edu or phone at 706-425-3083.

Claims regarding Automobiles:

All vehicle accidents regardless of fault should be reported immediately to the appropriate police agency and your immediate supervisor. Motor vehicle accidents occurring on campus must be reported to the University of Georgia Police.

Any accident involving a state employee and a third party (vehicle, pedestrian, mailbox, etc.) should be called into the Network at 1-877-656-7475. After contacting the network, contact Judy Baxter at 706-425-3083 with the claim center report number and police case number.

Any accident involving damage only to a state vehicle (falling tree, hit a deer, fire, theft, etc) can be reported directly to Judy Baxter at 706-425-3083 or jbaxter@uga.edu .