Group Travel

In the event that an employee covers the cost of lodging/meals for another employee or non-employee, the request for reimbursement must be treated as "group travel".

If all parties involved are employees, you can submit one check request with a master travel expense statement, receipts, and a travel distribution form indicating the amount to be reported to each social security number.

If the event that both individuals are not UGA employees, you will need to submit two separate check requests. One check request will need to be for the employee portion and a separate check request will need to be for the non-employee portion.

The employee portion check request will need to have receipts, a master travel expense statement, and a travel distribution form with the amount to be reported to each social security number.

The non-employee portion check request will need to have receipts, a master honoraria form, and the travel distribution form with the amounts listed to be reported to each social security number.

Both check requests should be made out to the individual that covered all of the cost and the check requests should cross reference each other.

To access the travel distribution form, click here.